Features built from feedback
Every feature has been built through extensive research, collaboration and user feedback. The entire platform is customizable in a variety of ways.
Make it your own
Customized branding of a virtual data room offers significant benefits, as it enhances the user experience and strengthens a company's professional image. By incorporating a unique visual identity and branding elements, such as logos and color schemes, the virtual data room becomes an extension of the organization's identity, fostering a sense of trust and familiarity among its users.
This personalized approach instills a feeling of ownership and commitment, empowering team members to collaborate more effectively in the platform. A branded data room demonstrates a company's attention to detail and commitment to excellence, leaving a lasting impression on clients and partners, contributing to stronger business relationships and improved outcomes.
Your Clients Deserve a Quality Experience
The features you expect, and the features you wanted
As well as many of the features you'd expect from a virtual data room, there are also additional features such as ChatGPT-powered document summaries, import due diligence checklists/questions from Excel, integrated data capture form creation and management, @user mentions, custom fields and layouts all driven by intuitive permissions for ease of management, categorization of data, and accountability.
Flexible hosting and service options
The platform is available as a monthly service with a 24/7 support level agreement. Alternatively, purchase the software with full IP rights to own for life, which can be modified for use as a data room, or document management & collaboration platform either independently or as a base for documents/data for integration with existing tools. Open up additional revenue streams by templating your procedures/processes and selling as a service, branded as your own solution.
Lightning speeds and enhanced performance without compromise
Securely developed with strong, two-factor authentication (including hardware-based), highest encryption at all levels, ISO27001 accreditation and more, speed and performance have not been compromised. Modern techniques are used to ensure the platform communicates rapidly and efficiently, including to other integrated applications such as contract analysis, AI tools, e-signature, internal document/case management systems, and more.
Minimal Interface. Maximum Possibilities.
Intuitive User Permissions and Management
Whether setting permissions in bulk, add multiple users at once, viewing complete site activity, exporting data, locking down access in seconds, or simply debugging user invite emails, user management is made easy.
Artificial Intelligence Integration
Integrate with artificial intelligence easily. Out-the-box contains a ChatGPT integration as an example, which summarises documents with a word length of your choice, and outputs these summaries into a custom field.
Dynamic document watermarking
Static and dynamic watermarks, allowing you to insert the user’s name, email, current timestamp or custom text into a document, and control the size, colour, rotation and transparency.
Custom fields and data management
Custom fields can be added to Folders, Documents, Questions & Answers, Users, or Sites. Permissions can be added for users and/or groups on top of this, to control the visibility of this data.
Rapid, drag-and-drop upload
Drag and drop from your computer’s explorer directly into Ruby Datum. We have created a first-of-its-kind upload method to ensure your documents reach our servers as fast as possible.
Text recognition and search
High performance, relevancy-based search engine. Search through the contents of thousands of documents in microseconds.
Want to double check permissions? “Use as” any user in order to verify they cannot see what you didn’t think they should be seeing.
Build your own templates for corporate, real estate, general use, etc and clone to new sites in order to rapidly deploy new projects.
Integrated questions and answers with @mentions of users
Raise and respond to questions either centrally, or from within the document itself. Additionally tag another user to receive a notification by @mentioning them on questions and answers.
Customizable views and columns
Create custom fields and columns for views, and optionally restrict from users and/or groups for editing (or visibility). Import checklists or questions from Excel, and alternatively organise into folders or sub-questions with the indenting feature.