Support
Pro-active, in-house support. We will take responsibility to find a solution, regardless of who is at fault. We will work with all parties towards solving any issues.
Security
Developed to OWASP standards, we hold ISO27001, ISO9001 and Cyber Essentials compliance certificates. We go far beyond this with advanced encryption, two-factor authentication (including hardware-based) and rigorous security testing by a CREST accredited company.
Integrations
We assign you an account manager and dedicated integration consultant. We don't just burden you with an API and hard-to-understand documentation. Whether an AI review tool, internal DMS or communication tools, we are with you every step of the way and can even build entire integrations for you.
Features built on your feedback
We listen attentively to what you have to say
Resilient infrastructure
Forget downtime. We store all data across multiple servers and data centres in London backed by high-grade, high-performance hardware.
High speed and performance
Whether navigating, setting up users, downloading in bulk or uploading an entire folder structure, you will experience high speeds.
User permissions
We offer full support for both user or group-based permissions, including the ability to set mass permissions easily from one page.
Document watermarks
We offer both static or dynamic watermarks, allowing you to insert the user’s name, email, current timestamp or custom text and control the size, colour and transparency.
Multiple file format support
We do not restrict the document types you can upload to the platform.
Cross-platform support
Fully designed first for mobile with an intuitive interface, compatible with any modern web browser.
Custom fields & table views
You can add in custom or dynamic fields, allowing you to customise and sort your own table view.
Rapid, drag-and-drop upload
Drag and drop from your computer’s explorer directly into Ruby Datum. We have created a bespoke upload method to ensure your documents reach our cloud as fast as possible.
Text recognition and search We challenge you to find a platform with more accurate text recognition. We have a relevancy-based search engine. You can search through thousands of documents in microseconds.
Metadata extraction
Our platform can automatically extract document author, original creation date and email subject/to/from information from uploaded data, into custom views and filters.
White label branding
Choose your own custom colour scheme or logo on a site-by-site basis, or revert to your default branding.
Bulk download
Download multiple folders/files quickly, as a compressed archive.
Tagging and favourites
Tag documents with custom words or phrases, allowing you to build custom queries, or mark them as a favourite in order to locate quickly later.
Resizable document viewer
The document viewer is resizable, allowing you to click through lists or search results to preview each one quickly.
Templating / clone site
Build your own ideal templates for corporate, real estate or general use and clone to new sites in order to rapidly deploy new projects.
Integrated data extraction
We support compressed archives such as .zip, .rar but also .PST files and emails which can be extracted on the platform into their inbox folders with related attachments. All of which can be searched.
Questions & Answers
Fully-integrated Question and Answers support.
Permission checker Want to double check permissions? “Use as” any user in order to verify they cannot see what you didn’t think they should be seeing.
Document indexes
Produce document indexes of the data room in either Excel or PDF format, with links back to view the folders and documents on the platform.
Activity audit trails & reports
View a complete list and optionally filter activity by a document, user or group of users. Export to Excel or produce graphs through our dashboard.
Notifications, email updates
Either view alerts via the built-in system or receive them by email weekly, daily or instantly. Whether this is a new user being added, or a new document, something being removed or updated.
Unique activity score
At a glance, compare user or group activity based on common actions of interest, using our unique algorithm designed in collaboration with industry-leading experts.